Job Description

Beets Hospitality Group provided pay range This range is provided by Beets Hospitality Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $25.00/hr - $28.00/hr Do you thrive on the energy of live events and love being part of making magical moments happen? As an Event Coordinator at Casa Real and The Palm Event Center, you'll take charge of executing flawless weddings and events that leave lasting impressions. This hands-on role allows you to lead event-day teams, oversee every detail, and ensure our clients' dreams come to life. Weekend availability required. Seeking an experienced wedding, corporate and social event coordinator for two luxury event venues in Pleasanton, California; Palm Event Center and Casa Real at Ruby Hill Winery. Position primarily requires detailing events, execution of rehearsals, and day-of coordination. Position also includes actively selling, touring prospective clients, and providing quotes. Schedule consists of weekends and varies between day and swing shifts. Must have great attention to detail, hospitality-driven personality, and enjoy event coordination. PRIMARY DUTIES/RESPONSIBILITIES Develops meaningful connections with clients to ensure flawless day-of execution Manages Coordination Meetings, Rehearsals, and Final Details with assigned clients Creates room diagrams, event layouts, and manages logistics specific to the venue Ensures venue policies and limitations are respected Provides day-of event coordination services for the client by assisting with décor items, managing timeline, coordinating with vendors, managing formalities Provides guest and wedding party assistance throughout the event Supervises Set-Up crew on ‘Day Of’ to ensure all details are meticulously adhered to Supervises Banquet Staff during events to ensure excellent customer service and efficiencies Understands client specific needs based on cultural preferences and traditions Communicates and negotiates with clients and clients’ vendors to ensure the details and organization of the events are implemented flawlessly Collaborates with other departments as needed to make informed decisions for the client and Beets Hospitality Group. Ensures client and vendor compliance with legal, insurance, OSHA, health and safety requirements Assists team in answering at-large clients’ questions via phone calls, emails, and in person Handles issues and troubleshoots any emerging problems on event days Ability to work with in-house Culinary team and outside caterers Manages rental orders and orders with outside vendors Sends out client contracts Calculates final invoices and processes payments Encourages and inspires a positive, professional, and fun atmosphere that energizes the Beets Hospitality Vision and Values SECONDARY DUTIES Assists Sales team as needed for tours of prospective clients and follows up with custom quotes, answers additional questions, tactically pursues to encourage booking Assists other functional areas with roles such as set-up, serving, and dish-out Communicates with clients effectively Assists with Social Media tactics as needed Ensures applicable client payments are made by issuing invoices and following up as needed KNOWLEDGE/EXPERIENCE/EDUCATION BS in Event Management or related field is preferred. People skills needed to staff events, coordinate their activities, and lead the team. Work experience as an events planner or organizer or in the hospitality industry Superb time management and communication skills, both verbal and written. Ability to oversee multiple events independently. Able to articulately propose ideas to improve services and event quality. Excellent people skills are a must to work with clients directly to identify their needs and ensure customer satisfaction The abilities to multitask and prioritize are essential, as this role involves overseeing facilities as well as details such as decor, catering, entertainment, transportation, equipment, promotional material etc. Proficient in MS Office Ability to work weekends, holidays, and non-traditional hours to accommodate wedding and event schedules. Job Type: Full-time Pay: $25.00 - $28.00 per hour Benefits 401(k) Health insurance Paid time off Schedule: 8 hour shift Weekend availability Education: Bachelor's (Preferred) Experience: Event Coordination (Corporate &/or Weddings): 1 year (Required) Seniority level Entry level Employment type Full-time Job function Management and Manufacturing Industries Hospitality #J-18808-Ljbffr Beets Hospitality Group

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